Introduction

For the processing of non-sensitive personal data in relation to casework, Members of Parliament can usually rely on the implied consent of a constituent. Where allowable, consent will be assumed at the point of contact. However, I may still ask you to complete a written consent form.

There are additional protections for processing “special category” data because of its sensitivity. This type of data includes information revealing a person’s racial origin, ethnic origin, health details, sexual orientation, and political and philosophical beliefs.

For MPs, paragraphs 23 and 24 of Schedule 1 of the 2018 Act have two main functions that apply when a constituent has contacted them:

Paragraph 23 sets out when a Member of Parliament (or someone acting with their authority) can process certain “special category” data about an individual, in the course of the Member’s “functions as a representative” (e.g. constituency casework), without having to establish explicit consent.

Paragraph 24 allows, but does not require, others (e.g. agencies or organisations) who are contacted by Members of Parliament to disclose special category personal data to them where this is necessary to help with their functions, without having to obtain the explicit consent of the individual concerned.

Privacy Policy

I am the MP for Scunthorpe. As your MP, it is important that I and my office can keep in touch with constituents about my work, take up casework on their behalf and ask for views on local issues.

​As a Labour MP I also have access to other information which I or my office, or volunteers working with me, will use for campaigning purposes or for communicating with Labour Party members. In respect of that information, the Labour Party is the data controller, and you should consult their privacy policy (labour.org.uk/privacy-policy/) for details of what information they hold, why, and how they use and process that information.

This page explains how I collect and use personal data, the legal basis for doing so and provides information about your rights in respect of your personal data for which I am the data controller.

​Data collection and use

​The office of Nic Dakin MP will only collect and use personal information for the specific purpose for which it has been obtained.

I will undertake casework using personal information provided by or on behalf of a constituent.  It may be necessary for me to share your information with third party organisations. I will only do where it is necessary and reasonable to do so, and I will share only the minimum amount of personal information necessary in order to advocate on your behalf. Please see the “who I share your information with” section for further details.

When completing a form or survey sent to you by my office, you may be asked for personal information. In each case, I will ask for your explicit consent to use your information, and I will only use it for the purposes for which you provide it.

Information provided in connection to The Big Conversation will be used to produce a report showing the top national and local issues in communities around the Scunthorpe Constituency. You can view, edit, or delete your responses by emailing me at nic.dakin.mp@parlaiment.uk. If you provided your email as part of The Big Conversation I will only send you emails about The Big Conversation and you can opt-out at any time by emailing me. Your data will be retained for up to one year.

I may communicate by post, email, phone or text message about my work and to give you the latest news on my campaigns and opportunities to get involved. I have a legal entitlement to the full electoral register for my constituency, which includes the full name and address of every registered elector and I may write to you in connection with my activities as an MP.

I will only send emails, texts or contact you by telephone where you have provided explicit consent for me to do so. You may withdraw your consent or unsubscribe at any time from communications in any medium by contacting our Data Protection Officer or by using the unsubscribe option I provide in all communications.

Calls made to my constituency office are automatically recorded for security purposes and are deleted after 90 days. These calls are held separately to individual or casework records and do not form any part of the support offered by myself or my staff.

I will not use personal data for any automated decision making or profiling.

Who I share your information with

When I take up casework on your behalf, it may be necessary for me to share the details you provide with government departments, local authorities and other public bodies. I will only share as much information as is necessary to take your case forward. If you have any questions or concerns about how information you provide as part of a casework request is used, please contact my Data Protection Officer for more information.

Other than in the circumstances above, I will not share personal information with other organisations without your explicit consent.

Retention of personal data

I will only keep your personal information for as long as it is necessary to fulfil the purposes described in this policy.

Information relating to casework will be retained while I am the MP for Scunthorpe.

If you have consented to receive information about my work, I will only retain your personal information so long as I am the MP for Scunthorpe, or you ask not to be contacted further.

I will regularly review the personal information I hold to ensure that its use is necessary and proportionate.

Your rights

You have a number of rights in relation to your personal information and the opportunity to choose how it is used.

You can:

• Obtain copies of the personal information I hold about you (known as a “subject access request”)
• Request that I correct or update any personal information held about you
• Ask that we erase or restrict the way in which I use your information
• Request that personal information you have given your consent for me to use is provided in an electronic format so it can be transferred to another data controller (also known as “data portability”)
• You may opt out of receiving further communications from me in any medium at any time. All requests to unsubscribe are dealt with promptly, and in all cases within a week.

If you wish to exercise your rights in respect of your personal data or have any concerns about how your data is used, please contact my Data Protection Officer:

Address: Data Protection Officer, Office of Nic Dakin MP, House of Commons, London, SW1A 0AA

Email: nic.dakin.mp@parliament.uk

Alternatively, you have the right to complain to the Information Commissioner’s Office (the “ICO”) if you are not satisfied with the way I use your information.  You can contact the ICO by writing to: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF